Horseshoe Lake Property Owners Association (HLPOA)

2021 - What is new & different?

  • Membership 

In the past membership has been open to anyone involved with a property on Horseshoe Lake, Mirror Lake or in the vicinity of either lake.  It was never clear as to who was the member for a particular property and who was eligible to vote at member meetings and so everyone who attended an Annual General Meeting voted.

In 2021 and beyond based on best practices among cottage associations, each waterfront property on Horseshoe Lake, Mirror Lake or within 500 metres of waterfront on those lakes, is able to purchase one membership. Each membership will be entitled to one vote at member meetings.  At the time of registration, each member will designate who their voting member will be. This can be changed by the member as needed.

  • Membership Fees

In the past our membership fee has been $40 of which $35 was allocated to operations and $5 was allocated to our reserve fund

In 2021 our membership fee is $40 for operations. We are offering an early bird discount of $5 for our members who join by February 28th.   Use the discount code early when paying for your membership.

  • Membership Information System

In the past

      • Your information was collected, updated and maintained manually by the Membership Director on the HLPOA Board.  In 2020 this was migrated to an excel spreadsheet, but still very manual.
      • You were able to limit your communication preferences to hardcopy mailings only
      • You were able to access information only available to the general public on our website.
      • Prior to 2020 and COIVD-19 restrictions you were able to pay your membership fees during the May 24 canvas.
      • In 2020 you were able to pay your membership fees using e-transfer with a password or a personal cheque.
      • Your email information used for our Keeping in Touch e-newsletter was maintained on an Excel spreadsheet and members were able to receive hardcopy mailings several times a year.

In 2021 and beyond

      • You will be responsible for maintaining your membership record through HLPOA Wild Apricot database which will allow you to update your information during your annual registration or throughout the year. 
      • Your access to the membership system and your membership record is through an email address and password that is unique to the primary contact.
      • You will provide contact information for a primary contact for your property including email, mailing address, designated voter etc.
      • You will be able to add up to 3 additional email contacts for people involved in your property who will also receive our e-newsletter.
      • As a 2020 member your existing information has already been uploaded to the HLPOA Wild Apricot Membership system and you are able to update it along with your payment. 
      • You will have access to a member only portal through the primary contact’s email address and password This will give you access to information that is relevant and proprietary for members.
      • Given the current state of COVID-19, we do not anticipate doing a 2021 Membership Canvas.
      • You will be able to pay your membership fees online using credit card, e-transfer (no need for a password) or by mailing a personal cheque. 
      • To provide more timely, consistent and relevant information our communication with our members will happen through email and the member portal through the website moving forward and so it is required that there is an email address associated with each member property.  Our communication will be a series of smaller newsletters and we do not anticipate producing newsletters that are mailed in 2021.  The emails provided in your membership registration information will be included in all relevant email communication from the HLPOA.


Horseshoe Lake Property Owners Association
P.O. Box 3, Minden, Ontario K0M 2K0 

horseshoelakeminden@gmail.com

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(HLPOA)


The HLPOA acknowledge the lands and waters on which we meet, are the traditional homelands of the First Nation, Métis and Inuit peoples. Our beautiful lakes are fed from the north and flow to the south. We therefore acknowledge the Algonquin and Mississauga peoples as well as the governance of the Williams Treaties. We wish to express gratitude to Mother Earth, the resources we are using, and honour all Indigenous people who have been and continue to live on these lands.

© Copyright 2020 Horseshoe Lake Property Owners Association

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